CFAC Connetquot Foundation for the Advancement of Children Grants: Facts about CFAC Grant Program for students in grades preK-12: The CFAC Grant Program is designed to provide funding of up to $5000 for the implementation of educational projects for which funding may otherwise be unavailable. Proposals should result in the enhanced learning experience of students, grades preK-12. Grants may be awarded to fund projects in areas such as the arts, technology, drug/alcohol awareness, environmental conservation, etc. with the following purposes: To introduce an innovative method of instruction for students To provide enrichment for students To arrange for speakers or field trips to complement instruction for students To create resource materials for the specific instruction of students To replicate a proven instructional project for students To pilot an experimental but promising project that would not ordinarily be offered. Grant applications should: Follow a professional presentation format Contain a clear description of the project Contain fully developed goals and objective Align themselves with the NYS Educational Standards Provide instruction for current students in the current year State a definite time schedule for implementation from December-May Outline clear steps for implementation Describe outcomes that are consistent with the goals stated Indicate specific impact on student learning Describe clear assessment methods to evaluate the success of the project Contain a budget with a detailed list of expenditures appropriate to the project The focus should be the enrichment of instruction for students The application will be available from CFAC Policy Board Members and on our website: http://connetquotfoundation.org/id2.html Grant applications MUST be postmarked by October 25. NO FAXES will be accepted Awards will be announced the third week of November. All grant awardees must adhere to grant application procedures which among other criteria require a minimum of quarterly attendance at CFAC general meetings. CFAC Grant Program Application Information Eligibility Eligible recipients are public or private school teachers and community groups within the Connetquot School District. Individual groups may apply for no more than two grants annually. Funding will be provided up to a maximum of $5,000. Application Process All grants application MUST be typed or word-processed. The narrative is three (3) 8 ½ x 11-in. pages in either 10 or 12-point print. No more than three (3) people permitted on one grant. Individual applicants may submit no more than two (2) per year. Submit the original grant application plus three (3) copies. Grant applications include: Cover Sheet, Signature Sheet, Checklist Sheet, Title Page for Proposal, Proposal Narrative Sheets (addressing the nine items—maximum 3 pages). ALL necessary signatures must be given on the Signature and Checklist Sheet; this includes the signatures of Applicant(s) and Organization Administrator. IMPORTANT—Omit any reference(s) to your organization’s name, or individuals, except on the Cover Sheet, to ensure anonymity in the grading process. NO FAXES CAN BE ACCEPTED. Criteria for Judging Grant awards will be selected by a rating committee comprised of CFAC Board members and past Grant winners. Committee members will read and rate them according to the Narrative Requirements. All decisions of the Committee are final. Awards will be announced the third week of November Budget The budget for Grant funds may not exceed $5,000 and should clearly explain how the money will be used in the project. Examples of appropriate expenditures are: materials/supplies (i.e. paper, books, “kits,” lumber, etc.), field trips, equipment (camera, printer, etc.), guest speakers, and consultants for the project. Any equipment purchased through the grant program becomes the property of the organization NOT THE INDIVIDUAL. Note: NYS Sales tax cannot be reimbursed. All purchases/bills/invoices must be in the name of “Connetquot Foundation” or “CFAC” along with the name of the grantee and shipping location. Final Report Directions to be included in winner’s packet! Awarding of the Grant The grant will be paid directly to the company(s) supplying the materials and/or services. The grantee must make arrangements with the vendor(s) as to payment and shipping location. All purchases/bills/invoices must be in the name of “Connetquot Foundation” or “CFAC” along with the name of the grantee and shipping location. The preferred method of payment is by issuing a CFAC check. The check can be issued to the grantee, but will be made out to the company supplying the materials or services. CFAC can issue a purchase order to the company(s) supplying the materials/services if the supplier is willing to ship the materials to the grantee and directly invoice CFAC. If the preferred payment can not be achieved, payment can be made utilizing CFAC’s credit card. The foundation does not pay sales tax and the treasurer will issue the supplier a tax exemption certificate. Sales tax must be removed from the total amount of the purchase. If payment is to be made directly to the supplier by the treasurer, submit to the treasurer all price quotes, contact person, quotation number and/or account number. Submit all information that will be needed to make payment to the vendor. Also submit to the treasurer how to contact the grantee. Phone number(s) and email address where the grantee can be reached. When the grant is awarded, it will contain information as to how to contact the treasurer. CFAC Grant Showcase Agreement All award winners will be required to share their projects at the CFAC Showcase in May to ensure dissemination of project information throughout the Connetquot community. CFAC Grant Program Application Cover Sheet- Page 1 Type or word process—include ALL information. Please use 10 or 21-pt print. Amount Requested: $___________________ (round off figures – example $498.52 = $500.00) Title of Project: ________________________________________________________________ Name of 1st Applicant: ________________________________________________________________ (last) (first) (SSN#) Home Address _________________________________________________________________ (street) (town) (zip) Home Phone: __________________________________________________________________ E-mail Address (optional): ________________________________________________________ Current Position: ___________ Grade Level(s):______ Subject Area(s):____________________________________________ Name of 2nd Applicant: _________________________________________________________ (last) (first) (SSN#) Home Address _________________________________________________________________ (street) (town) (zip) Home Phone: __________________________________________________________________ E-mail Address (optional): ________________________________________________________ Current Position: ___________ Grade Level(s):________ Subject Area(s):__________________________________ Name of 3rd Applicant: _________________________________________________________ (last) (first) (SSN#) Home Address _________________________________________________________________ (street) (town) (zip) Home Phone: __________________________________________________________________ E-mail Address (optional): ________________________________________________________ Current Position: ___________ Grade Level(s):________ Subject Area(s):__________________________________________ Organization/School: __________________________________________________________ School Building: __________________________________________ Organization/School Phone: _________________________________ Organization/School Address: _____________________________________________________ (street) (town) (zip) CFAC Grant Program Application Signature Sheet- Page 2 Please read carefully before signing: I assure that the activities described in this grant proposal can and will be within the time frame of November 22 and May 2. I have discussed the implications of this proposal with district staff members impacted by it. I understand that I will be responsible for submitting the Final Report Narrative and the Final Budget with all budget receipts, and any additional promised Grant Documentation to CFAC no later than May 2. I understand that all moneys awarded will be paid directly to the vendors by CFAC. Penalty—I understand that if the appropriate payment method is not followed, CFAC has the right to revoke the award in its entirety. Penalty--I understand that if CFAC is not contacted prior to February 1 to begin awarding payment to vendors, NO MONEY WILL BE AWARDED. I understand the final check will not be released until all requirements of the grant have been met. I understand that decisions of CFAC on the awarding of the grant moneys will be the sole responsibility of the Policy Board of the Connetquot Foundation for the Advancement of Children. All grant applications become the property of CFAC and cannot be submitted for other funding. Photos or videos of students included in documentation of grant projects may be used for internet or public showing, therefore there must be parent/guardian approval according to your organization/school district’s policy. All award winners must agree to present their projects at the CFAC Showcase to ensure dissemination of project information throughout the Connetquot community. I understand that if I am having any difficulties with due dates or deadlines I MUST contact CFAC immediately. I understand that the basic ideas in this project are not replicated in any other grant application submitted to CFAC. PLEASE USE BLUE OR RED INK FOR SIGNATURES: ________________________________________________________________________ (signature of 1st applicant) (date) ________________________________________________________________________ (signature of 2nd applicant) (date) ________________________________________________________________________ (signature of 3rd applicant) (date) ________________________________________________________________________ (signature of organization/school administrator) (date) CFAC Grant Program Application Checklist Sheet- Page 3 This checklist MUST be completed, signed, and returned with your application. …….1. I am enclosing three (3) copies plus the original of all forms. …….2. I am enclosing the Application Cover Sheet, Signature Sheet, Checklist Sheet, Narrative, Title Page, and no more than three (3) pages of the Proposal Narrative. …….3. Every applicant of the grant has signed. …….4. The application has an administrator’s signature. …….5. The application is typed or word-processed. …….6. ALL references to school, district, organization, or individuals have been omitted except on the Application Cover Sheet. …….7. If approved, applicants agree to participate in the CFAC Showcase to disseminate this project to the Connetquot Community. Signature of Applicant One: ______________________________________________________ Signature of Applicant Two: ______________________________________________________ Signature of Applicant Three: _____________________________________________________ CFAC Grant Program Proposal Narrative Title Page- Page 4 Use this title page format to begin your Proposal Narrative. This form must be typed or word processed. Title of Project:_____________________________________________________________ Subject:___________________________________________________________________ Grade Level:_______________________________________________________________ Total Amount Requested:_____________________________________________________ To be followed by Proposal Narrative and Budget CFAC Grant Program Proposal Narrative Information- Page 5 Directions: All information must be typed or word processed in 10 or 12-pt. print Use blank paper for this narrative. Please make sure ALL items below are addressed in order. DO NOT EXCEED the 3-page limitation for addressing these 9 items. The review committee requires a concise, clear presentation of your proposal. Address all items in order. Clearly label each item. 1. Description of project o State what you plan to do for this project. (Raters need to have a clear idea of what your project entails). 2. Project Objectives o State your fully developed goals and objectives that reference specific NYS Standards. 3. Procedures o State an appropriate time schedule. o State clear steps for implementation with clearly stated procedures. 4. Assessment o State the kinds of assessment instruments/tools to be used. Assessment should evaluate student learning. o Show how your assessment shows connections among standards, goals, and objectives. 5. Budget o Give a detailed list of project expenditures showing appropriate use of funds. o For equipment purchases, state the specific use of the equipment. 6. Final Report Documentation o List items to be submitted to CFAC with the Final Report. ( i.e. one or two samples of student work, completed evaluations, surveys, pictures, etc.). 7. Dissemination o Describe how you will promote the application of ideas from this project among your colleagues, building, organization and/or district. 8. Impact of Project o Describe how the project provides significant opportunities for student engagement and enrichment. 9. Reflection o How do you "think" this project will enrich student learning? Send original plus 3 copies of each form postmarked by October 31 to: Connetquot Foundation PO Box 444 Bohemia, NY 11716 Att: CFAC Grant Program CFAC Grant Program Scoring Rubric Proposal #_________________ Title of Project: ______________________________________ Amount Requested: $__________________________________ Highest Total Score: 40 Proposal Narrative Items 4 3 2 1 0 1. Clear description of project—Clearly stated plans for project. 2. Project Objectives—Fully developed goals and objectives that reference NYS Standards. 3. Procedures—Appropriate time schedule and clearly stated procedures for the project. 4. Assessment—Clearly states the instruments used for assessment and shows connections among standards, goals, objectives and students. 5. Budget—Includes a detailed list of expenditures and appropriate use of funds. 6. Final Report Documentation—Proposal lists appropriate items to be submitted in Final Report. 7. Dissemination—Clear description of collegial, organization and/or district strategies. 8. Impact—Clearly shows how this project will serve as an opportunity for student enhancement and increased learning. 9. Reflection—Clearly shows how this project enriched student learning. 10. Presentation—Grant application adheres to directions. RATING SCALE SCORE: Excellent………….4 Good……..............3 Fair……………….2 Poor/Inadequate….1 Not addressed……0 RATERS’ COMMENTS CFAC Grant Program Application Rubric The following points may be deducted for grants that do not conform to guidelines: One signature missing 1 Point Award will not be made until signature is received. Two or more signatures missing 5 Points Award will not be made until signatures are received References made to school/organization, etc. 1 Point Reference will be blacked out Handwritten Cover Sheet (not typed or word processed) 1 Point Copies missing (Need 3 + Original) 1Point Not original grant 1 Point Questions missing 0 on scoring rubric for that section Cover Sheet not received 5 Point Award will not be made until this form is received Grant pages missing 5 Points